Google Software

How to access Google Meet from Google Docs, Sheets or Slides


Image: Andy Wolber/TechRepublic

In April 2022, Google added the flexibility to be a part of a Google Meet name from inside Google Docs, Sheets and Slides. Select the Google Meet icon within the higher proper nook of your doc whereas in Chrome on a pc to be a part of or begin a Meet session. When you begin a session this fashion, Google Meet launches in a facet panel to the proper of your doc.

You may consider this function as one-tab, document-first videoconferencing. One-tab, since each your doc and Google Meet session require only one Chrome browser tab, somewhat than two tabs — one for Google Meet and one for a Docs, Sheets or Slides file — to handle or prepare. And document-first videoconferencing, since your doc occupies nearly all of show house, with Meet positioned to the facet.

SEE: Home video setup: What you want to look and sound skilled (TechRepublic Premium)

As all the time, you select whether or not your Google Docs, Sheets or Slides file is shared or not. When personal, you utilize your doc as you want: Rely on it for reference, take notes or make edits as desired. When shared, your collaborators may view, touch upon or make edits to the doc as Meet members talk about points.

Additionally, any time you’ve got a Google Meet session lively, it’s possible you’ll open a Google Docs, Sheets or Slides file, then choose the Meet icon within the doc and select to “Bring the call here.” This allows you to transition from a typical Google Meet session (e.g., video-focused) to one which shows each your doc and your lively Meet session collectively into one tab.

The following steps cowl how to use Google Meet inside Google Docs, Sheets or Slides in Chrome on a pc.

How to be a part of or begin a gathering from Google Docs, Sheets or Slides

The Google Meet icon shows within the higher proper nook space of Google Docs, Sheets or Slides on the internet (Figure A). If you’ve got a brand new doc open — and while you aren’t but in a Google Meet session — choose it to show three choices.

Figure A

Screenshot of a Google Doc, with the Google Meet icon selected: An upcoming 11:45 AM Google Calendar meeting displays, along with “Start new meeting” and “Use meeting code options.”
Select the Google Meet icon (higher proper space) in Google Docs, Sheets or Slides to be a part of or begin a gathering.

First, upcoming Google Calendar occasions that embody a Google Meet hyperlink seem. Select a gathering from the listing, after which the system gives a preview of video from your webcam together with choices to Join the Call or Just Present this Tab.

Alternatively, choose Start a New Meeting to provoke a brand new Google Meet session. Your session begins in a facet panel, together with the assembly hyperlink (close to the center of the panel) and varied session settings and controls (on the backside of the panel). Copy the hyperlink to share it with different folks through Google Chat, Gmail or in Google Chat Spaces.

Use the third possibility, Use a Meeting Code, to enter a Google Meet session code. You may do that, for instance, if you’d like to be a part of a session whereas in a convention room with an current Google Meet session lively, however to which you had not initially been invited.

How to Share the Link or Present this Tab from a facet panel Google Meet session

With your Google Meet session lively in a facet panel, you’ve got not less than two methods to give assembly members access to the open Google Docs, Sheet or Slides file: Share the Link or Present this Tab.

To collaborate on a doc, select Share the Link and the system generates an in-session message, “Let’s work on this document together” adopted by the Google Docs, Sheets or Slides hyperlink (Figure B). Select the ship icon to share the message with the folks in your assembly. You may have to regulate the doc Share settings to be certain that members have access. Read my TechRepublic article How to share Google Docs, Sheets, and Slides for detailed share setting directions.

Figure B

Screenshot of a Google Doc with the “Share the link” temporary message indicated and an arrow pointing to the generated link in the session chat. Present icon is also marked, along with the Share button.
When you begin Meet from inside a doc, choose Share the Link (decrease left within the doc) to place a hyperlink to the doc within the session chat. Separately, it’s possible you’ll want to regulate Share settings (marked, high proper). Alternatively, choose the Present icon (up arrow in a rectangle, as marked within the decrease proper).

Choose the Present this Tab possibility (Figure B, decrease proper icon) to show the doc in a separate window within the Google Meet session. Unlike the Share the Link possibility, which gives access to the precise doc, the Present this Tab function merely shows your doc within the Google Meet session and doesn’t give assembly members access to the doc.

How to transfer a Google Meet session between three show choices

You could transfer your Google Meet session into three distinct show configurations. First, Google Meet within the facet panel emphasizes your doc, whereas concurrently exhibiting video, chat and Meet controls. Second, a picture-in-document possibility minimizes Meet to a small video window overlay. (Place your cursor over the video picture, then choose it to dock the video within the facet panel once more.) Third, the usual possibility returns Meet to a session that fills a full tab, with out the facet panel Meet expertise. You could transfer to any of those show choices throughout a gathering.

Two choices show as icons within the higher proper nook of the Google Meet facet panel (Figure C). The icon with an arrow pointing to the nook gives the choice to transfer the Meet session to a separate tab. This is helpful when you now not need to refer to a doc and wish a typical Google Meet expertise. The different icon, with a small field inside a bigger field, removes Google Meet from the facet panel and locations the video as an overlay in your doc.

Figure C

You may move your Google Meet side panel session around. Select picture-in-document to minimize the video and display it as an overlay on your document (circled icon, resulting in the top right setup). Or move from the side panel to a separate Chrome browser tab, resulting in the lower right setup.
You could transfer your Google Meet facet panel session round. Select picture-in-document to decrease the video and show it as an overlay in your doc (circled icon, ensuing within the high proper setup). Or transfer from the facet panel to a separate Chrome browser tab, ensuing within the decrease proper setup.

The third possibility isn’t essentially apparent however will be fairly helpful. When you’ve got any kind of Google Meet session lively in Chrome, in a special tab open any Google Docs, Sheets or Slides merchandise, then choose the Google Meet icon within the higher proper (i.e., a lot as you’d to begin a Meet session from Docs, Sheets or Slides). Since the system detects that there’s an lively Google Meet session, choose the Bring the Call Here possibility (Figure D) to transfer the lively Meet name into the facet panel of your doc.

Figure D

Two screenshots: (upper left) Google Doc tab active, with active Google Meet session in another tab, indicated by a red circle, (lower right), and the Google Meet icon having been pressed, the “Bring the call here” displays. (lower right) Line from the selected option points to the screenshot of the result, which is that the Meet session is now within the same tab as the document.
With a Google Meet session lively in a Chrome browser tab (dashed line arrow), open a Google Docs, Sheets or Slides file in one other tab, then choose the Google Meet icon and select Bring the Call Here to transfer your lively Meet session into the doc tab, with video adjoining to your file.

What’s your expertise?

In conferences, the flexibility to add a video convention to a doc is as necessary as the flexibility to print was when assembly supplies had been primarily paper. I hope Google will weave document-adjacent video conferencing capabilities into all the Workspace apps, together with Google Jamboard, Google Drawings, Google Forms and Google Sites.

If you’ve used Google Meet within the facet panel of a Google Docs, Sheets or Slides file, what did you consider it? Did you utilize the function primarily so you possibly can proceed to work privately on a file throughout a gathering, or did you collaborate with colleagues each in a doc and through video? How typically do you turn Google Meet from the facet panel to picture-in-picture to a full browser tab? Let me know @awolberhow you utilize paperwork alongside video conferencing.

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